Last week I suggested five steps you can take to love your to-do list, and end the feeling of overwhelm that to-do lists bring on for so many of us. The response to that post was tremendous.

I want to go a bit deeper on this topic now, because there are common reasons that smart, ambitious women tend to overload their to-do lists. If you followed the process I offered last week, you may have removed items and wondered how they got on your list to begin with.

Consider why you say “Yes”

We have all done it — said, “Yes” to things we really do not want to do. Those things not only make for an overly-long and overwhelming to-do list, they usually cause us to feel resentment.

There are several reasons that we tend to say “Yes” and regret it later.

While all three of these reasons may not be relevant to you, consider them in this order:

1. We want to be nice.

Many of us were raised to be nice. Feeling obligated to be nice all the time leads lots of women (and men) to become people-pleasers.

It’s hard for people-pleasers to say, “No.” Their impulse is to avoid conflict. Over time, people-pleasers are burdened by all they agree to do.

We often confuse being nice with being kind. One can kindly decline a request or disagree with someone. It takes awareness and some practice, but people-pleasers can learn to kindly take their power back!

2. We are unfocused.

A lack of clarity is a big reason that people say “Yes” so often that they become overwhelmed.

When we do not examine what we really want to do — with a focus on what truly matters to us the most — it is likely that we will agree to so many things that we find ourselves spread too thin and feeling splattered.

Spend some time considering where you want to aim your focus and why. With that in mind, you will say “Yes” with more discernment.

3. We fail to set boundaries that align with what’s important to us.

For some people it can feel harsh to set boundaries, but good boundaries are key to living a sustainable and happy life.

We all have a finite amount to time, energy and attention to expend each day. Thus it is crucial to consider the boundaries that will support you to make the most of every day.

Good boundaries need to be in place with both the people you are close to and those you are not so close with.

Consider the boundaries you might set with with colleagues and with clients.

And consider setting personal boundaries if you notice intrusions that hamper your attention, time and/or energy. You may want to limit your impulses to dive down rabbit holes like time spent on social media, researching topics far more extensively than is required, or long stretches of screen time.

Boundaries can be set more easily when you have clarity, and they can always be set with kindness!

Honor what you choose to make your focus

I invite you to thoughtfully explore the three topics above. What things are most important to you, and what changes will support you to keep your focus on them?

Keeping a focus on the things you most desire will give you a boost of positive energy, as well as more time in your life to realize them. Why not begin to implement these ideas, and see how they can support you to live each day with less stress and more satisfaction?

And if you want to think about getting help to address deeply ingrained practices and habits that stand in your way, so you can more easily bring significant change into your life, let’s talk. I invite you to schedule a Live Big Breakthrough Call with me.

I'll be glad to give you new insights and perspectives about your challenges and hear about the changes you want to make. We can explore if my coaching is a fit for you — and if not, that’s fine. We’ll sort out your next best step.

Stay safe and well, and keep creating.

If you are like so many of my clients (and like I used to be, too), you rarely stop to acknowledge yourself for small accomplishments.

We are busy and have a lot to get done. Many of the things we’re focused on are ambitious — projects that cannot be tackled in a sitting or two.

Projects at work can entail many steps and stages to complete. If you own a business, marketing tasks can feel never-ending. If there's a change you are making in your home, or you are committed to a project like writing a book or mastering a new skill, it may take months or even years to bring them to conclusion.

Things we quickly complete and check off on a to-do list feel satisfying, but as we work away on the bigger projects, it’s easy to feel discouraged.

That’s when things can stall out.

We can easily get down on ourselves. And when that happens it takes lots of energy to get back on track.

All of this is draining — and it can be avoided.

There are 3 great ways to avoid these pitfalls — and the last one is my favorite

Here are sure-fire ways to stay committed and motivated, no matter what you are trying to accomplish.

First, focus on what matters most

I often remind my clients that we all have limited time, attention and energy each day, so it’s important to carefully consider how to use all three.

Set your sights on what is really important. There are always urgent things to deal with, but few of them are really important. It’s the important but not urgent things we need to devote our time, attention and energy to with care.

Think about how you can delegate, defer, or even drop some of the urgent-but-not-important things. Then choose times on your calendar to batch your efforts for those that are left, so they don’t create attentional clutter or distract you.

This frees you for focused time — choose the time of day that’s most productive for you — to attend to what is really important.

Next break down bigger projects into tiny chunks

Accomplished people are especially prone to setting big goals. And doing that is a trap.

When you schedule smaller, doable pieces of your bigger goals, you give yourself a gift. These smaller tasks are easier to complete, and can be done in smaller amounts of time. Thus you get the satisfaction of completing things, and you get that satisfaction often.

This is good for your brain and good for your spirit!

It may feel challenging at first to embrace the idea that setting your sights on small steps will be meaningful and worthy. I urge you to try it. When you begin to experience the benefits, this new approach will be a game-changer.

This is the icing on the cake: acknowledge yourself and celebrate

This last step is the one we skip all the time, even when we complete big projects. Some of us skip it because we minimize the importance of what we have just completed. Some of us simply rush on to attend to the next thing (big or small).

When we fail to pause and acknowledge ourselves for everything we accomplish, we miss something big. And skipping past the small things is the most common oversight.

We miss giving ourselves the gift of self-appreciation.

Sure, it's great to get kudos from others. But we all deserve to acknowledge ourselves — and celebrate our accomplishments — when we complete things we’ve put effort into.

So, if you’ve taken a small first step — perhaps you’ve written the first draft of the copy for the home page of your website (not all the site copy), or you listed people to reach out to for input on a project (not made all of the calls), or you created a healthy meal plan for the week (not already done all the shopping and cooking) — it’s a perfect time to acknowledge yourself for completing a small and meaningful task.

One of my coaches calls these “Yay Me” moments, and I have my clients share their “Yay Me’s” regularly.

For me, witnessing “Yay Me” moments is almost magical. When you see someone who pauses to acknowledge herself with true pride for something small, it is amazing.

So, right this minute, can you give yourself a “Yay Me” for something small? (And if there’s a “Yay Me” for something big, by all means do that, too!)

For extra credit, can you share your “Yay Me” with someone?

I would love to hear your “Yay Me”!

Leave a comment or email me and let me know what came to mind for you to appreciate in this way. And let me know how it felt to savor and celebrate it.

I want to celebrate with you!

And if there are big questions or challenges that hamper you from making an important move forward in your life, and you want to find a guide to help you, let’s talk.

I am happiest when I am in conversation with accomplished women who want to explore what’s in their way now, and connect to a vision for the lives they yearn to create.

I promise our conversation will provide you with a new insight or fresh perspectives. Perhaps I can help you create the life you want and deserve — and, if either of us feels the fit is not good, that’s absolutely fine.

You can book a Live Big Breakthrough Call with me, or email me and we’ll make a date to talk.

Stay safe and well, and keep creating.

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Why we say “Yes” to things that are “No’s”